System
GUEST > Configuration > System:
The GUEST System configuration allows the administrator to configure various system wide settings, including Visit Settings, Checkout Settings, Calendar Integration Settings, and Notification settings
Visit Settings:
The following settings are available:
- Default User Role: Every user that is added into the system (via the IDM Tab) is automatically assigned a default user role in GUEST. The options include:
- Host - Allows the user to register visitors for themselves
- Host Delegate - Allows the user to register visitors for themselves and on behalf of other users
- None - No user role will be assigned
- Apply Default User Role to All Buildings: If checked, each user will automatically be able to register visits for ALL Buildings in the system. If un-checked, each user is only able to register visitors for their own assigned Building (they can be manually added to additional Buildings as required).
Checkout Settings:
The following settings are available:
- Display Group Check-In Buttons: If checked, Group Check-In will be enabled on the Reception page, allowing groups of visitors to be checked-in all at once.
Calendar Integration Settings:
The following settings are available:
- Require the Host to enter all Visitor data when registering visitors via a Calendar Application: When checked the host must enter the First Name, Last Name and Company of a visitor scheduled with an un unknown email address via the calendar integration before it can be scheduled. When unchecked the information will be taken as best possible from the email address to schedule the visit. Note: This can be updated at a later time.
- Filter Out Specific Email Domains: Allows you to enter email domains that will be excluded from having visits created via the calendar integration.
- Filter Out Specific Email Addresses: Allows you to enter specific email address to be excluded from having visits created via the calendar integration
Badge Templates
The badge templates section allows a administrator to define badge types that will be able to be selected at check-in. The badge templates selected will sync to the Badge Type field in the Symmetry Access Control system when used.
The text enter in the Badge Template must exactly match the Badge Type in Symmetry for the value to sync properly.
Notification Thresholds
The following settings are available:
- Pre Registered Visitors Per Day Threshold: Used to set the number of pre-registered visitors per day that have to be register before notification are sent out.
- Pre Registered Visitors Per Hour Threshold: Used to set the number of pre-registered visitors per hour that have to be register before notification are sent out.
- Notify Admins: Checking this will include GUEST identities that hold the Administrator role in the notification
- Notify Building Managers: Checking this will include GUEST identities that hold the Building Manager role in the notification
- Notification Distribution: Defines the email address that should be used to receive the notification emails. Multiple email address can be added by clicking the plus icon.
